How to Configure the Accounting Software with the Simple Steps

Establish your company chart of accounting software for assets, liabilities, equity, sales, and expenses

Establish company divisions, departments and cost centers as needed

Load the following actual data:

All customer information into Accounts Receivable and establish new customer default AR information

All vendor information into Accounts Payable and establish new vendor default AP information

All Inventory items into Inventory Control and establish new part default IC information

All employee’s information into Payroll and establish new employee information – payroll accounting software must be handled very carefully as the data in the system must feed to quarterly payroll reports correctly and year-to-date numbers are vital to a clean cut-over.

Load specific figures so as to support the Trial Balance amounts for these accounts:

Some people need history transactions– see the implementation plan

The integrity of the old data must be determined.

Before and after reports must be run to confirm that the data imported flowed through correctly. We recommend accounting software bringing in nonmaster record information through data entry screens to have it post through where possible. This checks the data integrity and lets you keep drill-downs inherent in most of today’s systems.

Accounts Receivable all open unpaid invoices

Accounts Payable all open unpaid invoices

Payroll Inventory software Control all current inventory stats including quantity on hand, quantity on order by customers, quantity on order from vendors, current cost per item in stock, etc

Load other specific information to support the actual business condition at the time of conversion

Purchase Order all open purchase order detail

Sales Orders all open sales orders detail

Job Cost all open jobs detail information and costs

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