Establish your company chart of accounting software for assets, liabilities, equity, sales and expenses
Establish company divisions, departments and cost centres as needed
Load the following actual data:
All customer information into Accounts Receivable and establish new customer default AR information
All vendor information into Accounts Payable and establish new vendor default AP information
All Inventory items into Inventory Control and establish new part default IC information
All employees information into Payroll and establish new employee information – payroll accounting software must be handled very carefully as the data in the system must feed to quarterly payroll reports correctly and year to date numbers are vital to a clean cut over.
Load specific figures so as to support the Trial Balance amounts for these accounts:
Some people need history transactions– see the implementation plan
The integrity of the old data must be determined.
Before and after reports must be run to confirm that the data imported flowed through correctly. We recommend accounting software bringing in non master record information through data entry screens to have it post through where possible. This checks the data integrity and lets you keep drill downs inherent in most of today’s systems.
Accounts Receivable all open unpaid invoices
Accounts Payable all open unpaid invoices
Payroll Inventory software Control all current inventory stats including: quantity on hand, quantity on order by customers, quantity on order from vendors, current cost per item in stock, etc
Load other specific information to support the actual business condition at the time of conversion
Purchase Order all open purchase order detail
Sales Orders all open sales orders detail
Job Cost all open jobs detail information and costs
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