Choosing Accounting Systems Do you Really Need it

Choosing Accounting Systems Do you Really Need it

Changing your accounting systems , It’s important that you get the timing right

Are you still managing your finances on an Excel spreadsheet? Perhaps it’s time to switch to a more sophisticated accounting systems. But where do you begin?

Contemplating a new accounting system can be stressful, especially if you’ve been using your existing software or Excel spreadsheet for a long time and find it familiar and comfortable. Combined with financial management concerns, nervousness about making an accounting software purchase you might live to regret can lead to procrastination – sometimes for years on end. But putting up with an accounting system that has outlived its usefulness probably isn’t saving you money or time – in fact, it’s probably costing you both.

This is the article aimed at helping you confidently choose an accounting system that’s ideal for your business. Changing your accounting system isn’t something you should do on a whim – it has serious strategic and operational implications for your business, so it’s important that you get the timing right.

The first thing you need to determine is whether you need a new system at all. In my experience, these are some of the triggers that might indicate that it’s time to make a change:

  • You’re in start-up mode and want to put efficient systems in place right from the beginning of your business journey.
  • Your business is growing rapidly, and you need confidence that your system can handle your future expansion.
  • Your current system doesn’t give you immediate, easy access to accurate financial and operational information.
  • You’re trading online or internationally and using workarounds because your current system wasn’t designed with your needs in mind.
  • You’re repeatedly spending time on inefficient processes such as re-keying data to duplicate it from one system to another.
  • You’re contemplating hiring staff, and realize that your existing system won’t cope with your payroll requirements.
  • You realize that your current system is way more complicated than you need and contains many features you’re unlikely to ever use – and that you’re paying annual upgrade fees for the privilege.

Chosen well, a new accounting system should overcome all these issues and offer many valuable benefits to your business, including:

  • Delivering ongoing efficiency and productivity enhancements that minimize repetitive administrative tasks.
  • Providing information about your business that is accurate, up-to-date and enables you to make insightful business decisions.
  • Improving your cash flow by enhancing transparency about your accounts receivable,accounts payable and inventory
  • Allowing your business to easily scale up to cope with more customers, more products, more sales and more staff.

If your existing system isn’t fulfilling all those objectives, it’s time to seriously consider a new one.

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